Prime Recruitment Albania is seeking a highly organized Executive Assistant to support the efficient functioning of a dynamic team of a company located in Blloku, Tirana. The successful candidate will play a crucial role in managing communication, directing inquiries, and handling administrative tasks to ensure seamless operations within the organization.
Responsibilities:
Call Management:
Answer incoming calls professionally.Direct calls to the appropriate departments or individuals.Take accurate messages and ensure timely delivery to the intended recipients. Information Gathering:
Efficiently gather and organize information from the clients.Maintain a comprehensive understanding of company processes and procedures. Application Support:
Assist in the completion of applications by accurately filling in required information.Work closely with team members to ensure all necessary documentation is provided.Follow up on application statuses and provide updates to relevant parties. Administrative Assistance:
Provide administrative support to executives and team members as needed.Prepare and distribute documents, reports, and correspondence. Communication Coordination:
Act as a central point of contact for internal and external communications.Facilitate effective communication between team members and departments.Ensure timely dissemination of information to relevant stakeholders. Record Keeping:
Maintain accurate and organized records of calls, applications, and communications.Create and update databases with relevant information.
Qualifications:
Proven experience as an executive assistant, administrative assistant, or in a similar role.Excellent communication and interpersonal skills.Strong organizational and multitasking abilities.Proficient in Microsoft Office Suite and other relevant software.Attention to detail and the ability to maintain confidentiality.
Education and Experience:
Bachelor's degree in Business Administration or a related field is preferred.Previous experience in a similar role is an advantage.
Working hours:
14:00 to 23:00 on-site
For applications, send your CV at [email protected] with the subject "Executive Assistant".
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